How to plan a conference in Auckland

Planning a conference in Auckland

Auckland is New Zealand's largest business-events city and the most resourced place in the country to run a conference. MICE lists hundreds of Auckland venues, around 15 delegate-transport operators and close to 200 specialist event suppliers, so the task is less about finding options and more about matching them to your programme.

1. Fix your numbers and dates first

Everything flows from delegate count and date. Auckland's calendar fills fast around summer and major fixtures, so lock your dates before approaching venues. Check what else is on via MICE events to avoid clashing with a large convention competing for the same hotel rooms.

2. Choose the right venue

For large plenaries, Auckland has purpose-built space at the New Zealand International Convention Centre (NZICC), the SkyCity Auckland Convention Centre and the Aotea Centre. Hotels such as Cordis Auckland, Pullman Auckland, Hilton Auckland and Grand Millennium Auckland combine plenary rooms with on-site accommodation. Browse by room capacity with the capacities tool, or the full venue directory.

3. Secure accommodation

Auckland's CBD, viaduct and airport precincts hold the country's deepest hotel inventory. Book room blocks early and cluster delegates near your main venue to simplify transfers.

4. Plan delegate transport

MICE lists Auckland operators for every leg — coaches and shuttles (Auckland Bus and Coach Hire, SuperShuttle Auckland, Kiwi Coaches), corporate cabs (Corporate Cabs Auckland) and chauffeured cars (Legacy EPT). See the transport directory.

5. Bring in the specialists

• PCOs & DMCs: Arinex, Motive Events, EventMergers and Ovation New Zealand can manage the whole programme — see PCOs & DMCs.
• Catering: independents such as Great Catering, Wild Pear Catering and Melba Catering (caterers).
• AV & production: NW Group and Encore Event Technologies NZ.
• Equipment & marquees: Carlton Party Hire and Silver Fern Marquees (equipment).

6. Add a social programme

For off-site dinners, team building and incentives, Auckland runs from harbour sailing to Waiheke wine tours. Explore activities and incentive companies such as Fortis Events and Pacific Destinations.